Privacy Policy
Internet Privacy Policy
By
using this site (the “web site"), you agree to this Internet Privacy
Policy. This Internet Privacy Policy relates to the collection, storage,
protection, disclosure and use of personal information you may supply
to us through your conduct on the web site, as well as your rights in
relation to the information we hold. Our specific legal obligations when
collecting and handling your personal information are set out in the Privacy Act 1988 (Cth), and in particular the Australian Privacy Principles found in that Act.
We
recognise the importance of praotecting the privacy of visitors to, and
registered members of, our web site, in particular information or
opinions about an identified individual or an individual who is
reasonably identifiable ("personal information").
We may, at our
discretion, modify or remove the whole or any part of this Internet
Privacy Policy at any time with or without notification to you, and the
current version of the Internet Privacy Policy will always be available
on the web site. You may also request a copy of it by contacting us at
the contact details listed below. This Internet Privacy Policy is in
addition to any other terms and conditions applicable to the web site.
We do not make any representations about third party web sites that may
be linked to the web site.
Collecting Personal Information
Personal information about visitors to our site is collected by us when
submitted by the visitor. For example, we may need to collect such
information to provide you with further services or to answer or forward
any requests or enquiries. Personal information may also be collected
by the use of cookies, as explained in the “Cookies and Applets” section
below.
Use of Personal Information
Personal
information that visitors submit to our site is used only for the
purpose for which it is collected or for such other secondary purposes
that are related to the primary purpose, unless we disclose other uses
in this Internet Privacy Policy or at the time of collection. Except as
stated in this Internet Privacy Policy, we will not use or disclose your
personal information unless you consent to the disclosure, the
disclosure is reasonably necessary to enforce this Internet Privacy
Policy or it is permitted, required or authorised by or under law.
Registered Members/Non-members
We may also collect your personal information in connection with our
role as a professional organisation for investor relations professionals
providing information and advocacy (which includes providing
information and products to you). The types of personal information we
collect include; your name, address, phone numbers, email address and
profession.
In addition, from time-to-time, we may share personal
information with corporate partners, joint venture partners or other
third parties to promote through direct mail or email a service or
product that we consider to be of personal and/or professional benefit
to you. By submitting your details, you consent to us using and
disclosing your personal information for this purpose. Registration is
completely optional. Registration may include submitting your name,
email address, address, telephone numbers, option on receiving updates
and promotional material and other information. You may access this
information at any time by logging in and going to your account.
Credit Card Details
Credit Card details are only stored and used for the purpose of
processing payment and will be deleted once payment is processed.
Sensitive Information
You
may choose to provide us with sensitive information about you, such as
information about your age, health or any disability, racial or ethnic
origin, political opinions, association memberships, religious beliefs
or sexual orientation. Otherwise, we will not collect this information
from you without your express consent and only where it is necessary for
us to collect such information for an activity or function.
Disclosure
Personal information may be disclosed in special situations where we
have reason to believe that doing so is necessary to identify, contact
or bring legal action against anyone damaging, injuring, or interfering
(intentionally or unintentionally) with our rights or property, users,
or anyone else who could be harmed by such activities. Also, we may
disclose personal information to law enforcement, government officials
or other third parties when required by law, such as pursuant to a
subpoena, court order or other legal process or requirement. We may
engage third parties to provide you with goods or services on our behalf
(such as storage of data, IT services, mailing, customer service,
marketing, billing, auditing etc.), and may disclose your personal
information to overseas recipients in the course of delivering our
products or services to you. By using the web site, you consent to the
transfer of information to any of the various countries around the world
in which we may operate or store information, which may include us
using cloud-based technology and/or servers that may be located outside
Australia. In those circumstance, we may disclose your personal
information to those third parties, however those third parties will be
under contractual obligations to only use your personal information in
connection with the services they perform for us, and not for their own
benefit.].
Security
Your personal information may be
stored in hard copy documents and/or as electronic data in our
information technology systems. We strive to ensure the security,
integrity and privacy of personal information submitted to our web site,
and we review and update our security measures in light of current
technologies. We will endeavour to take all reasonable steps to protect
the personal information you may transmit to us or from our online
products and services from misuse, interference or unauthorised access,
modification or disclosure.
In addition, our employees and the
contractors who provide services related to our information systems are
obliged to respect the confidentiality of any personal information held
by us. However, to the extent permitted by law, we will not be held
responsible for events arising from unauthorised access to your personal
information.
IP Addresses
When you visit the web site,
our web servers may gather your IP address, device identifier,
operating system or mobile network information, including to assist with
the diagnosis of problems or support issues with our services. This
information is gathered in aggregate only and cannot be traced by us to
an individual user.
Cookies and Applets
We use cookies
to collect information about your use of the web site each time you
visit it. Cookies allow us to provide you with a better experience,
increase your security by storing your session ID, and are a way of
monitoring single user access. This aggregate information is anonymised,
collated and provided to us to assist in analysing the usage of the
site. The kinds of information we collect may include the date and time
of visits, which pages are viewed, how you navigate and interact with
the web site and so forth. You can control cookies through your browser
settings and other tools.
Access to and Correction of Information
We will endeavour to take all reasonable steps to keep secure any
information which we hold about you, and to keep this information
accurate and up to date. You can also contact us for any account
information or to access, modify, correct or delete your personal
information controlled by us regarding your registration. However, we
may charge you a reasonable fee for this, or we may refuse to provide
access if the privacy legislation allows us to do so, in which case we
will provide reasons for our decision as required by law.
We may
keep your personal information for as long as your registration is
active, or as needed. We generally delete closed account information and
will de-personalise any logs or other backup information in relation to
that account However, we may keep certain information even after you
deregister your account for record-keeping or archives or if it is
necessary for legal reasons or to comply with our legal obligations,
meet regulatory requirements, resolve disputes or prevent fraud or
abuse.
Links to other sites
We provide links to web
sites outside of our web sites, as well as to third party web sites.
These linked sites are not under our control, and we are not responsible
for the conduct or practices employed by any companies linked to our
web site.
When you use a link to go to another web site or
service, this Internet Privacy Policy does not apply to that other web
site or service. Before disclosing your personal information on any
other web site, we advise you to examine the terms and conditions of
using that web site and its privacy statement.
Jurisdiction
This
Internet Privacy Policy, your use of the web site and any dispute
arising out of this policy or your use is governed by the laws of New
South Wales, Australia and you submit to the exclusive jurisdiction of
the courts of New South Wales, Australia and courts authorised to hear
appeals from such courts.
Questions
If you have any
queries relating to our Internet Privacy Policy, or you have a problem
or complaint, please contact the AIRA Secretariat on 02 9872 9100. For
more information about privacy issues in Australia and protecting your
privacy, visit the Australian Federal Privacy Commissioner's web site; http://www.privacy.gov.au.